Configuring Invoices for Rental Equipment and Labor

Hosted • invoicing.co | v5
1

Hi there, I’m new to Invoice Ninja, but it seems like a powerful program.

I am having troubling configuring my invoices to fit my business i.e. a mix of rentals and labor, typically on the same invoice.

For products (the equipment I rent), I added a single line text custom field called “Days”.

For renting equipment, I need the cost, quantity, days rented, and a discount field.

However, the “Days” field doesn’t contribute to the total cost of the product.

What am I missing?

For labor, rates vary job to job and I think I will manually have to enter the rate/hours depending on what was negotiated and add labor as a “Task”. Is there a better way to do this?

Thanks for the help.
+W

2

Hi,

Welcome! The app doesn’t support including a custom field in the invoice calculation. I think you’d need to store qty * days in the qty field.

Tasks are mainly designed to be used as work timers, if you’re manually entering the amounts it may be easier to use products.

3

Understood, thank you.

The reason I was thinking Tasks is because we often have discounts on our products and charge sales tax, but we do not discount labor and it’s formatted as a different section. Not sure how to make different sections within the invoice with different subtotals.

4

Hmm.. tasks would give you a different section on the invoice but not the subtotals.

Another option may be a custom template: